The basic use of a document management system is to allow you to convert paper documents into electronic documents and to track, send and store electronic documents and images through your computer network. Print management solutions are designed to help you manage and reduce the cost of printing. The following solutions we provide are sectioned into separate categories to help you find the ideal product required.

With Equitrac you can reduce print waste and print costs by tracking, analysing and allocating the cost of every document output from any device on your network.

Available as both device embedded and terminal based solutions, Equitrac supports networked multifunction devices from most major office equipment manufacturers.

Vendor neutral support for multiple print workflows, database types, operating systems and user identification methods speeds and simplifies direct integration with your existing IT communications. Equitrac has over 30 years experience in print management solutions and is the leader in this technology. Many high profile blue chip organisations, government agencies and private law firms utilise Equitrac software to help manage and control print output and costs. Equitrac is a fully scalable enterprise solution with comprehensive reporting capabilities.

• Reduce print cost and waste
• Direct all output to the most efficient devices
• Control use of colour equipment
• Simplify IT requirements and reduce demands on help desks
• Integrate with photocopier and user accounting systems

The core Pcounter account management solution is a network based software package providing print monitoring, print accounting, print management and the control of your network printing, local workstation printing and photocopying. Pcounter print and copy management allows you to monitor, report and control who prints what, where, when and the quantity of print, which will result in dramatic savings on your costs.

• Measure the total volume of printing and photocopying across your network
• Determine which users, groups and departments are printing the most
• Identify which printers are being under or over utilised
• Restrict what users can print and where they can print from
• Automatically delete duplicate print jobs
• Enforce use of printers with the most appropriate capacity
• Intelligent load balancing across similar devices
• Charging systems using cash and credit cards
• Charge-back costs to cost-centres, projects or client codes
• Integrate with photocopier and user accounting systems

Sharp Open Systems Architecture (Sharp OSA) opens the door to a wide range of functionality. It is designed to allow you to interact with business applications directly from the front panel of your multifunctional device, for example you can scan a document and send it to a colleague's desktop or network folder without the need to return to your own desktop. More importantly, it offers a degree of customisation tools that allow you to better address your customer needs. This seamless combination promotes more efficient customer workflow and business procedures.

• Low cost implementation
• Resource efficiency
• Ease of use
• Interoperability
• No embedded development required

The Callisto print management software suite has been designed to manage paper flow into and out of your computer network. By controlling how your documents are scanned or printed, the Callisto print management system offers a single, integrated solution for input and output management. For printing, it is possible to control exactly how your print devices are used for maximum efficiency. Utilising the latest technologies, it is possible to deliver user interfaces directly to your copier or scanner. For copying, this means that correct billing information can be assigned. For security purposes, you can store copies of your document on the network. For scanning, documents can be entered directly into a DMS system with all your correct information assigned to it.

By using SNMP, Callisto can check whether your device is actually available to print, rather than just accepting print jobs. If your device is unavailable, Callisto will hold the job and then automatically route it to your device when it becomes available.

Additional printer status information is extracted from your printers and collected from the Callisto job manager to indicate what error message is being received. This enables your Network Administrators to diagnose problems with devices more effectively.

Managed Scan allows you to select relevant information from a scanned document such as the Client Name and transfer the information to a file server or Document Management System. All scan activity is logged to a database, enabling you to track and monitor the usage of devices, even if a Document Management System is not available.

The Callisto Managed Scan Digital Link Solution SIMS .net Datalink allows you to scan paper documents directly into Capita SIMS .net from any multifunctional device. By using SIMS .net in this way, it is simple for even the smallest of schools to manage and store a large amount paper documents electronically.

• Integrates directly with Capita SIMS .net
• SIMS .net security ensures documents can only be scanned to valid destinations
• Requires no user interaction at the desktop

SendMe simplifies document management and distribution for paper-intensive businesses. With an interface similar to an ATM machine, SendMe can quickly and easily convert your paper documents into digital files through an intuitive touch screen that manages the collaboration, distribution and storage processes.

SendMe also provides unmatched system flexibility, streamlined workflow and excellent security. These features allow you to increase your productivity and realise immediate cost savings.

• Intuitive touch screen
• Integrates whole business procedures
• Sending and management of any document
• Robust document converter
• File importing capabilities
• Blackberry, mobile phone and PDA printing

If you require any further information about our Document Management software, please call us on 01189 823930

Call Sharpline on 01189 823930